3 The progress made toward generation and completon of online APARs on SPARROW system for the financial year 2017-18 is being constantly monitored in this Department.It has been observed that as on date 367 APARs are pending with ORUs,404 APARs are pending with Reporting Officers and 445 APARs are pending with the Reviewing Officers. Apart from the above,a total number of 503 APARs are pending at different stage for disclosure/clodsure. It is note-worthy that the timelines including extended timelines for writing of APARs for the financial year 2017-18 have been over on 31.8.2018.As per the instructions contained in OM of even number dated 24.07.2018,the entire exercise for writing of APARs in respect of CSS/CSSS officers,for the financial year 2017-18 will be closed on 31.12.2018

4. In the meantime, a new feature for sending ‘alerts; in the SPARROW web portal has been developed by the NIC (SPARROW Division) to remind the officers to complete their APAR activities on SPARROW.

5. Keeping in view the overall progress made in completion of apars on SPARROW, the Ministries/Departments are advised to take the following actions for timely completion of APARs on SPARROW for the financial year 2017-18,before it is finally closed on 31.12.2018.

(i) All the ministries/Department may send ‘alerts’ to all the officers to complete the APARs on lying in their ‘inboxes’The facillity for sending ‘alerts’ are available in the revised version of SPARROW.

(ii) The PARs in respect of ORU who have still not submitted their PARs to their Reporting Officers,may be given a final chance to submit their self-appraisl to their respective Reporting Officers within 15 days from the date of issue of this OM Thereafter, their APARs may be force forwarded to their next level i.e the Reporting Officer.

(iii) The Nodal officers are advised to devise a mechanism to monitor progress pf completion of APARs for the financial year 2017-18 including disclosure and consideration of representation.if any by the stipulated date i.e 31/12/2018

(iv) It may be re-iterated that the end of entire APAR recording process on SPARROW for the financial year 2017-18 will be on 31.12.2018.

(Chandra Shekhar)
Under Secretary to the Govt. of India

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Completion of formalities in the matter of promotion of CSSS grades

Completion of formalities in the matter of promotion of CSSS grades

Government of India
Ministry of Personnel, Public Grievances & Pensions
Department of Personnel & Training

3rd Floor, Lok Nayak Bhawan
Khan Market, New Delhi- 110003
Dated 30th August, 2018


Subject: Completion of formalities in the matter of promotion of CSSS grades – reg.

The undersigned is directed to refer to this Department’s OM of even number dated 01.06.2018 (copy enclosed) on the subject mentioned above vide which all cadre units were requested to take the preparatory actions for promotion.

2. All-Cadre units are once again requested to complete all the following preparatory actions required for promotions at the earliest:-

i. To ensure for updating all the particulars of CSSS officers in CSCMS portal in a time bound manner.

ii. Preparation in all aspects for conducting the DPC meeting, immediately;

iii. Availability of APARs for the period upto 2017-18 in respect of eligible CSSS officials/officers.

iv. Up-to-date information with regard to vigilance clearances with major and minor penalties, details of officers retired on superannuation or otherwise, cases of refusal of promotion etc. may be made available readily.

(Chirabrata Sarkar)
Under Secretary to the Govt, of India

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Authority: https://dopt.gov.in/