PCDA (Defence) Travel System E-Ticketing Rules

E-TICKETING SYSTEM FOR RAIL TRAVEL OF THE ARMED FORCES

Existing System of Rail Travel

The bulk of the transportation of Soldiers and Officers, in the country, takes place through Railways. 100% cost of travel in case of Govt duties & 40 – 50% cost of travel in case of personal moves is borne by the Govt of India. The rail tickets are issued by the Railways against an instrument called Railway Warrant. Railway warrants are issued by the unit concerned against Movement Order notified by the unit for travel of various types. Books of Railway warrants are accountable and auditable documents and blank books containing numbered warrants (foil and counterfoil) are provisioned by units directly from the Stationary Depots. Books are printed by the GOI press Nasik. Foils of Railway warrants of various types are presented by defence functionaries at PRS (Passenger Reservation System) and against these warrants which are retained by PRS of Railways, tickets for rail journey are issued.

Liability of the state for providing concessions ranging from 50% to 100% is borne by the Railways initially. Subsequently, after zone-wise consolidation of these used Railway warrants, references are made by Zonal Railways to RBI Nagpur and Defence Accounts Department (DAD) for debiting the defence budget. In addition to amount of railway ticket, railways also levy some amount as departmental charges (Rs. 50 per transaction) and this also gets loaded on defence transportation budget. Final classification of rail travel expenditure out of defence budget is made by DAD after scrutiny of the used Railway warrants received by them from 16 zones of Ministry of Railways.

The payment and accounting system is followed for the existing arrangements, through DAD. Railways follow their own procedures as laid down in their manuals for handling of the used Rail warrants and for obtaining reimbursement from Defence Accounts Department through RBI Nagpur. Ministry of Railways are not able to computerize this area of their functioning as the main input i.e. Railway warrant flows to them from our Defence system in manual format.

New System: Considering the cost and time involved in the existing system of railway ticketing through warrants and taking into account the recent development in Information Technology and e-governance initiatives taken by the railways, it was decided to initiate action to replace the existing cumbersome, costly and time-consuming system of warrants with the cost-effective efficient and less time-consuming system, which is based on the modern technology available.

E-ticketing system in lieu of Railway warrant is being developed via web services integration offered by IRCTC. Railway tickets can be booked by any unit over the internet through a centralized portal being developed by the CGDA. A predefined amount will be deposited in the Revolving Account at the central level with IRCTC. Tickets booked by any unit will be debited against this revolving account. The money will be recouped in the Revolving account periodically.

To ensure the proper audit of tickets being purchased, including the entitlement audit as per the Travel regulations and the accounting of the same, software is being developed. The data will be stored in the central server of the CGDA. The requisite MIS in soft data will be generated by the system. The exception reports/MIS generated from the system will be analyzed in detail to support the decision-making process.

Benefits of this system are as follows:-

Audit & Accounting of the travel entitlement will be automatically carried out the time of booking itself.
No wrong claim can be made by the Railways;
Cash handling will be nil.
Precious time of officer and PBORs being wasted in the Railway station as is happening in the present system will be avoided.
No extra workload at the unit level.
No involvement of postal Department.
The unit will be saved from the complicated task of handling accounting of warrants/Form’D’/CVs etc.
Proper budgetary control can be exercised and MIS for decision making will be available centrally.
No hassle in getting the refund for cancelled tickets
Minimum manual intervention, hence saving in manpower & administrative cost
Financial saving as the recurring processing charges to railways will be done away with.

Pilot Project: Pilot project for the E-ticketing was sanctioned by the Government of India on 8th June 2009. The proposed date of completion of the pilot project is December 2009. The pilot project will be implemented in 19 sites all across the country covering all the echelons of the Armed Forces.

Once the pilot project is implemented the same will be rolled out in a phased manner to all the units and formations of the Indian Defence Forces.

Read more at : CGDA e Ticketing

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19 thoughts on “PCDA (Defence) Travel System E-Ticketing Rules”

  1. Sir.My e-tickets reserved on railway concession voucher, & the amount was deducted from my account,Later on these tickets were by me on 26 Apr 17.but the amount was not refund till now. Please refer the ticket details.pnr no.2559171835 transaction ID 100000821682984. & pnr no.6700868791 transaction ID 100000821682993.pulse look in to the matter.and do the needful.

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  2. Sir booked e-ticket for posting from Pune to Jammu TAWI but I want change my boarding station Pune to KOPARGAON
    How can I do

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    • Sir I have booked my train ticket through concession voucher bearing PNR Nos 4616979572 and 2308515564 from Bangalore to Delhi and Delhi to Pathankot for traveling dates 11 April 20 and 13 Apr 20 respectively. But due to lockdown the trains automatically cancelled and refund of the same not recd till date. I have also submitted claim for refund to concerned Pay account office. But the same rejected stating that the matter may be taken up with DTS authority. Please confirm how will the refund credited.

      Reply
  3. Sir mari e ticket nahi ho rehi plzz mari profile khulado main defence parson hu mara army no nahi khul reha no match aa reha hai

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  4. Sir, our train cancelled from the station we were going to board so we want to change the boarding station but there is no option for changing boarding station in defense travel system so how to change the boarding station?

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  5. Sir, our train cancelled from the station we were going to board so we want to change the boarding station but there is no option for changing boarding station in defense travel system so how to change the boarding station?

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  6. Sir my duty Stn NJP. I am temporarily duty Stn Kolkata. I am movie to Kolkata to Home Town and back with concession voucher CV.
    But e ticket counter not available above journey. Please help any TR rules

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  7. Sir main jc- 850296f NB sub Askok Kumar yadav
    Leave Ka E-ticket Nahi ho pa Raha hai
    System men bil Raha hai Your personal no does not match with the PAO(AAC,NASIK) data, pl contact DTS helplinr.

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  8. Sir, My home railway is Deen Dayal Upadhyay Jn. (DDU) and my unit railway station is Dimapur (DMV) Nagaland.
    Varanasi jn. (BSB) is nearest to my destination address (DDU).
    Can I get, only one ticket DIMAPUR To VARANASI.
    OR two tickets DIMAPUR To VARANASI and VARANASI to DEEN DAYAL UPADHYAY .
    JAI HIND.

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  9. sir meri e-tickting RLWL IS MEIN MERA NAAM MERA FAMILY KA LIKHA HUA HAI SEAT CONFIRM HO GAYI HAI. TICKET KO LEKAR MEIN RAILWAY RESERVATIONS CENTER GAYA THAA toh waiting ticket confirm hone per station se originol ticket nikaalnee padti thee pernonhonw mujhe bola aapka ticket confirm ho jaayega toh ticket nikaalne kee jaroort nahin hai kyon ki aapka oos er likha hua hai. aisa naa ho kee mein ticket na nickalwaaon aur T. T MERE KO TRAIN SE UTTAAR DE MEIN FAMILY KE SAATH HOON DUTY SE RECALL AAYA HAI PLEASE SIR MERI HELP KIJIYE

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